Session Materials
Session Materials
- Do I have to provide session materials?
- When do you need my session materials?
- Concurrent events: What kind of session materials can I submit?
- Co-located events: What kind of session materials can I submit?
- Can I include promotional content in my presentation and/or materials?
- What kind of presentation deck should I submit?
- How should I format my materials?
- How should I name my files?
- How do I submit my session materials?
Do I have to provide session materials?
You’re not required to submit session materials, but we strongly encourage you to do so.
Session slide decks and digital resources greatly enhance the attendee experience. Attendees often request slide decks during and after the event.
Sharing materials in advance is especially helpful to anyone who might need assistive technology to review the materials or follow along in your session.
Please consider sharing a summary of key points as a handout and to aid attendees in following along during the session, especially if you cannot share your full slide deck.
Any materials shared with us prior to the September 2 deadline will be linked to your session in the app prior to the conference; this can boost attendance at your session!
We will process any materials received after September 2 and link them to your session in the app, but we cannot guarantee that they will be ready prior to your session!
Please email them to [email protected] by September 2.
When do you need my session materials?
Please email any materials you wish to have available during the conference to [email protected] by September 2
Please submit only final files
We will process materials received after the deadline (and even after the event!), but we are unable to guarantee that they will be available prior to your session
We will add a cover page, create a PDF file, and link it to your session in the event app
Concurrent sessions: What kind of session materials can I submit?
The materials you submit should either share content from your session and/or enhance the topic further. Your materials can include:
- Your slide deck
- Templates
- Exercises
- Resource lists
- Job aids
- Tips sheets
- Checklists
- Infographics
We recommend including your contact information in your materials and at the end of your presentation deck.
Note: We will add a cover page, create a PDF file, and link it to your session in the event app. We will not print any materials for concurrent sessions; if you wish to hand out printed material, you must print it yourself onsite or prior to arriving at the event hotel.
Pre-Conference Learning: What kinds of session materials can I submit?
Materials for pre-conference learning events should share the content from your session and/or enhance it. If you submit these materials prior to the August 15 deadline, we will print them for distribution to attendees in your pre-conference seminar.
We suggest thinking about what you submit as more of a single workbook than a number of separate files. Consider what resources to include and the order they should appear to provide the most context and value to attendees.
Notes:
- Materials for co-located events will be printed.
- These materials will not be made available on event app.
- If you miss the August 15 deadline, you are responsible for printing your own materials
Can I include promotional content in my presentation and/or materials?
Please do not include promotional content in your presentation slide deck and/or resources. Examples of promotional content include large company logos or branding on each slide or in-depth marketing content about your company’s products or services. We will remove this content or send the materials back to you for editing.
We do encourage you to include contact information and a link to your LinkedIn profile in your presentation and any session materials you share.
What kind of presentation deck should I submit?
There’s no one “right” kind of presentation deck.
Keep your presentation materials sleek, to the point, and visually engaging. We also encourage you to think beyond your presentation materials and consider other ways you can engage your audience and enhance the learning experience.
While not required, an event PowerPoint template is available for you to use for your presentation. This template includes a branded event title slide and a transitional slide.
If you choose not to use this template, we do request that you insert the template title slide into the beginning of your slide deck when submitting your session materials.
How should I format my materials?
Please submit your presentation deck as a PDF file. We will add an event cover page to all session materials.
To increase accessibility and usability, we encourage you to follow these guidelines when preparing your slide decks and other session materials:
- Use large, clear fonts (preferably sans-serif)
- Use white space; do not cram too much text on a slide
- Use inclusive language:
- Avoid jargon, stereotypes, and overly complex language
- Be mindful of attendees who may not be fully fluent in English and/or are from other countries and cultures; avoid cultural references and assumptions
- Use examples that are diverse and inclusive
- Spell out acronyms on first use
- Include alt-text descriptions of images and charts in materials that will be shared electronically (handouts, slide deck, resources).
- Ensure that images are inclusive and representative of your audience.
- Ensure that captioning for your slide deck is turned on (PowerPoint and Google Slides, among others, support this); you can build this into your template.
- Follow color contrast guidelines; use a tool, such as WebAIM’s contrast checker, to verify.
- Use an accessibility checker before finalizing your materials — Microsoft products have one built in — and address issues found.
We will not proofread your materials; please check your presentation deck for readability and spelling/grammar errors.
Note: The file size for your session materials should not exceed 10MB. If one or more of your files is larger than 10MB, please compress the PDF file or divide your resources into multiple smaller files.
How should I name my files?
Our naming convention is as follows: L25_###_LAST NAME_type-of-resource
L25 = the code for the Learning Leadership Conference 2025
### = your session number (such as 401)
LAST NAME = the last name of the presenter(s)
Type-of-resource= what the file is (presentation, resources, exercise, etc.)
FOR EXAMPLE:
- L25_999_Smith_Presentation
- The slide deck for Session 999 presented by speaker Smith.
- L25_999_JonesSmith_Presentation
- The slide deck for Session 999 presented by speakers Jones and Smith.
- L25_999_Smith_Presentation
- L25_999_Smith_Resources
- Two files for Session 999 presented by speaker Smith: the presentation file and a supplemental resources file.
How do I submit my session materials?
- To ensure that your concurrent session materials will be available during the event, we must receive them by September 2, 2025
- Please submit only final files
- Email your PDF(s) to [email protected]